Who can Share News?: Leaders and Publishers on the project.
Steps:
- Select the News item you wish to share.
- Select "Share News" in the Actions box on the right
- Select an expiration date if you wish (optional). If there is no expiration date the Share link will be active until the link is disabled.
- Click on the "Generate a URL..." line.
- Copy the URL and provide to those you would like access to the news item.
- The News item will have a "Shared" flag in the upper right.
To disable the Share feature for a News item:
If the Share has an expiration date and that date has passed, share feature will be disabled and the "Shared" flag will be turned off (not be present).
A news item that is shared, with or without a share expiration date, can have the Share disabled.
- Select the News item you wish to disable the share feature.
- Select "Share News" in the Actions box on the right or the "Shared" flag.
- Select the "Remove external access..." line.
- Close the pop-up box. The "Shared" flag should be turned off for this item.
Note:
- If the Share feature is turned off (or URL expires) and is Shared again, a new URL is generated.
- Expired/disabled URL's are not re-used.
- The URL will provide the latest version of the item at the time the URL is accessed.
- People with whom the item is "Shared" with cannot edit or add comments to the item.
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